Board
Committee Chair Descriptions
President
The
responsibilities of the President include:
Conduct board and general
meetings.
This
involves a one-year commitment.
Co-President
The
responsibilities of the Co-president include:
This
involves a two-year commitment (One year as Co-president, one year as
president).
Vice
President
The
Vice-President is responsible for selecting and managing the success of
programs for the
year, including the program for the joint meeting
with the Sudbury Garden Club every other year.
These
responsibilities include:
In
addition, the Vice-President also makes arrangements with the library or other
venue for the
upcoming meetings, and provides floor plans of table and
chair locations to the venue for set-up.
The
VP submits a monthly article regarding programs to the TGC monthly newsletter.
Most
of the work needs to be accomplished over the summer in order to have the
programs’ plan
in place and to line up speakers by September. The
rest requires a few hours each month.
Recording
Secretary
Responsibilities
for the Recording Secretary include recording the minutes at board meetings and
general meetings. Minutes are forwarded to the President
for distribution.
The
Corresponding Secretary
This
position is responsible for supporting the Board in communications within the
TGC, the
community and beyond. Sending or delivering
"sunshine" cards and gifts, thank you notes,
invitations and business correspondence are part of
the job description. An outline for expenses
and more detailed information is contained in the
program folder.
Responsible
for contacting members not on email regarding changes in club activities or
special
notifications.
Treasurer
The
Treasurer has the following responsibilities:
Art-in-Bloom
Committee Chair
The
Chair fills out the application to participate (after receipt by the club
President) and returns it
to the MFA immediately. She attends the
organizational meeting at the
where artwork is assigned. The Chair and team (one or
two members) designs a floral
arrangement to accompany the assigned artwork,
purchases materials, and sets up the display
during Art-in-Bloom week. This job is labor-intensive
for about six weeks prior to the Art-in-Bloom
show in April.
Children's
Library Arrangements Program Chair
The
Thursday Garden Club provides two arrangements to be placed on the desk in the
Children's
Library. The coordinator of this program circulates a
sign-up sheet for volunteers in May, gets the
names in the yearbook and reminds the volunteers via
the newsletter and a call or e-mail. She
should take pictures of the arrangements for the photo
album.
At
Town Decorating she is responsible for hanging swags at the library and
disposing of them in
January. A more detailed description is available in the
program folder.
Children's
In
October the garden is tidied as part of the 'Fall Clean -Up' and bulbs are
planted. In April the
garden is weeded and fertilizer is applied. In May,
annuals and perennials are planted. During
the summer months the garden needs watering once a
week, which should be done by having a
rotation schedule that members sign up for.
All
the work in the garden can be done in the evening or on weekends. Members have
always
been willing to help at all times.
Children’s
Library Programs Chair
The
Children’s Library Program meets at Goodnow on
Thursdays from
Responsibilities
of the Chair include:
Currently,
the library requests 4 workshops per year. I would estimate the total time for
each one
at about 6+ hours.
Civic
Committee Chair
The
Civics chairperson is responsible for managing the fall and spring planting and
clean-up in
clean-up and planting of mums, daffodils, etc. Civics
purchases the plants, signs up volunteers at
the September meeting and coordinates with the
Children’s Library Garden Chair. Plans
extension of the Daffodil Trail.
The
May meeting is set aside for the Spring clean-up and
planting in
and town center planter. Civics contacts the
Children's Library Garden Chair and members who
maintain planters in town to purchase plants. A sign up
sheet for volunteers is handed out at the
April meeting.
The
park and town center planter is maintained through the summer with volunteers
organized by
Civics. Any other civics projects is
up to the individual chairperson.
Education
Chair
The
Education Chair brings attention to gardening-related classes and workshops in
the area,
mainly those listed in the Mayflower on such subjects
as flower shows and landscape design, and
mentions them to the club at meetings and / or in the
newsletter. This job could include garden
related education workshops.
Fundraising
Committee Chair
This
position assesses the need for, plans and manages the spring club fundraiser.
Time
commitment depends on whether it is determined that
a fundraiser is needed for that year, and
the type of fundraiser activity. Past (and current)
fundraisers have included a garden tour of
Horticulture
Chair
This
position writes a monthly article for the newsletter on some aspect of
horticulture. Past
articles include outlines of some of the seasonal jobs
for each month and reviewing gardening
books at Goodnow Library.
These
articles can be done at the Chair’s convenience as long as there is one in the
newsletter
each month. This job could easily be shared if
needed. On average, it takes
several hours to read a book, take notes, and write the
article.
Hosmer
House Committee Chair
The
chairman attends two organizational meetings at the Hosmer
House - one in June and
one
in September where a theme is selected.
The
chair organizes a interested committee to help decorate the assigned space
according to the
theme. The committee decides how they will decorate
their space and organizes appropriate
workshops for interested members. This could also include
posting a wish list of props in the
newsletter.
The
set up is on the last Sunday and Monday in November and can take three hours. The take down can be done in half an hour, it is on the second Monday, in December. Members
who signed up for these tasks are emailed to confirm
their availability.
The
chairman should check with the Treasurer regarding assigned budget. Receipts
for any
materials purchased should be submitted to the treasurer
as soon as possible and a record kept.
Hosmer House will request a list of all members who
have helped as they will receive invitations
to the Open house Party, which is held on the first
Friday evening in December.
The
chair of Hosmer House is a position that requires a
commitment from June to December. The
months of October to December are when most of the work
happens.
Membership
Committee Chair
The
Membership Chairperson should provide a welcoming atmosphere for potential new
members. She should provide opportunities for potential
members to learn about and meet
members of the Thursday Garden Club through workshops,
designated meetings or coffees and
to keep attendance records at each of the meetings.
The chair is also responsible for making
sure the name tags are in order and at each of the
meetings. The membership chair is also
responsible for the distribution of the yearbook to
all members. The only time this chairmanship
is time-intensive is when a membership event such
as a workshop is planned. The planning,
publicity and execution of the event takes between 5-10
hours.
Newsletter
Editor
This
job requires good computer skills.
Publicity
Chair
The
responsibility of the Publicity Chair is to contact two local papers regarding
the monthly
General
Meetings and do any additional publicity for projects or club activities as
either warranted
or requested by the board (articles about projects,
flyers in town about programs, mailings, etc.).
The
amount of time needed for the monthly is minimal since filings with the papers
are done via
email. Time for other publicity would depend on the
nature of the project (still probably minimal
since almost all contact is electronic). All of this
can be done during the evenings and most of it by email communication. It is a
monthly job, which continues throughout the club year.
If
the chair doesn’t attend the board meetings, someone at the meeting needs to
inform the
publicity chair regarding what should go in the newspaper.
If the information comes directly from
the program chairman by email, no additional typing
is needed, only a little editing and adding the
required Federation tag that goes with every article.
Tasks
Scholarship
Committee Chair
The
responsibilities of this position include meeting with
counselors and members of the science department to
inform them about the scholarship.
Counselors
solicit applications from students. The committee reads the applications and
selects
the most appropriate for the scholarship.
Scholarship is awarded by the TGC chair or committee
member at the L-S awards ceremony. This is a good job
for someone who works outside the
home or can not donate a lot of time.
Tea
Committee Chairs (3 People)
For
monthly meetings the Tea Committee Chairs:
For
special Theme meetings:
The
person(s) on the committee should have storage space in their home for the tea
committee
supplies, be willing to recycle said items when
appropriate, and be willing to lift and transport a
significant amount of materials to and from
meetings.
This
is a busy committee that requires some time and effort to oversee but it is a
wonderful
opportunity to meet club members and be active in
the monthly meetings!
Town
Decorations Committee Chairs (2)
These
chairpersons are responsible for planning and managing the greens decorations
for
Program Chair. Chair responsibilities include:
Trips
and
The
responsibility of trips and tours is to organize garden or non-garden related
outings. The
number of trips depends entirely on the organizer
although Art in Bloom and the
Flower
Show are two that we always go on. This job takes
minimal time. You can inform the
members either through the newsletter or by e-mail.
Website
Chair:
This
position is responsible for maintenance and monthly updates to the TGC website.
Yearbook
Chair
The
responsibility of the Yearbook Chair is to produce the annual yearbook for the
club and have
it ready for distribution at the September General
Meeting of the club.
The
amount of time needed is variable depending on one’s familiarity with the club
and computer
skills. All of this can be done during the evenings and
most of it by email communication. It
should be a one-time project (when the yearbooks are
distributed in September that should be
the end of the job).
From
my experience, the hardest part is getting the information from people to be
able to finish
the job. Much of the formatting can be done ahead of
time and the new data plugged in. All the
information should be sent by email so there is as
little retyping as necessary. After the data is
available, it still takes 3-4 days to get the formatting
perfect. Sometimes that does not allow time
for multiple proofreaders in order to get the
printing done and have it ready for the meeting.
Tasks
The
following tasks could be delegated if one wished to do so: