To: All Committee Members

From: The Treasurer

Although we don’t want to stifle any creativity and enthusiasm, it is important for all club members to know that out of the ordinary expenditures need to be reviewed in advance and approved by the Board in order to be reimbursed. If you think you exceed your budget, the Board should review your plans so we can make adequate adjustments in the budget or in the plans.

Due to stricter Federal and State laws, in order to get reimbursed for your expenses, you MUST provide the treasurer with receipts(copies are acceptable) attached to a completed reimbursement form . NO EXCEPTIONS!!!

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Thursday Garden Club of Sudbury Reimbursement Form

Name:____________________________ Date:_____________________

Total Amount of Reimbursement: $_____________ Signature______________________

Expenditure Amount Budget Category

________________________________$_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________

Total $_____________

Check #______________ Date:______________

1. All original bills should be stapled to this sheet (no loose paper)

2. All bills must be submitted prior to May 15^th.

3. Prepare in duplicate and keep one copy for your records. Cannot accept via e-mail.